ABOUT GREYSTAR

Greystar is a leading, fully integrated global real estate company offering expertise in property management, investment management, development, and construction services in institutional-quality rental housing, logistics, and life sciences sectors. Headquartered in Charleston, South Carolina, Greystar manages and operates more than $290 billion of real estate in 247 markets globally with offices throughout North America, Europe, South America, and the Asia-Pacific region. Greystar is the largest operator of apartments in the United States, manages more than 857,400 units/beds globally, and has a robust institutional investment management platform comprised of more than $76 billion of assets under management, including over $34 billion of development assets. Greystar was founded by Bob Faith in 1993 to become a provider of world-class service in the rental residential real estate business. To learn more, visit www.greystar.com.

JOB DESCRIPTION SUMMARY

Acting as the single point of contact for procurement in Spain - assisting local stakeholders with sourcing activity and supplier engagement. The role will help to ensure the effective operation of existing properties and where required support procurement needs for new developments / property acquisitions.

The Procurement Manager will ensure compliance with local and European-wide procurement policies and procedures. They will seek to identify savings opportunities and drive robust sourcing exercises that deliver the correct balance between cost, quality & supplier performance.

JOB DESCRIPTION

Key Responsibilities:

• Engage local stakeholders – build internal relationships and ensure that procurement is involved in relevant sourcing activity
• Ensure the effective engagement of incumbent suppliers. Keep up to date with the local supply market - seek to identify new / alternative providers as required
• Responsible for end-to-end procurement processes, including the creation of sourcing strategies, supplier identification, creating high quality tender documents, commercial negotiations etc.
• Assist with the definition of supplier requirements / expectations e.g. scopes of work, Service Level Agreements, performance management procedures etc. Ensure the effective delivery of goods / services
• Administer the contract lifecycle, including contract negotiation, contract signing and supplier onboarding / due diligence
• Compile contract summaries and relevant information to support the mobilization of new supplier agreements
• Support all aspects of SRM / supplier performance. Act as an escalation point for supplier issues and engage in the proactive management of strategic suppliers
• Manage reporting requirements e.g. spend analysis, vendor performance / feedback, income from revenue share agreements etc.
• Accurately maintain spreadsheets, databases and records of information to ensure the smooth running of the department; retaining documents in line with document retention policies and reporting on/providing information for manager’s use as appropriate
• Ensure compliance with existing procurement policies and procedures – educate local stakeholders on how to use relevant systems and follow the correct procedures for supplier onboarding, creation of POs, P Card set-up etc.
• Support the creation of new procurement policies, process tools and templates – ensure European-wide processes and policies are relevant and will work in the local market. Engage internal stakeholders and obtain approvals where appropriate
• Support the creation and distribution of procurement communications and training materials.
• Effective engagement with the European procurement team. Lead / contribute to regional sourcing activity & other initiatives such as supply chain ESG
• Perform other duties as assigned or as necessary for the effective performance of the role

Organizational Responsibilities:

• Follow established policies and procedures by monitoring and ensuring compliance with regulatory requirements, organizational standards, and operational processes related to area(s) of responsibility and reporting violations or infractions to appropriate individual(s).
• Demonstrate appropriate safe behaviours in accordance with Company, property, and departmental policies, procedures, and standards
• Identify areas for improvement, offer suggestions to improve efficiency and productivity, and implement ideas that achieve operational excellence.

• Keep abreast of current changes in technology, processes, and standards within the industry and area(s) of responsibility. Identify training needs and complete training in accordance with plans agreed with your line manager. Where appropriate attend industry events and represents Greystar to the industry in a professional capacity

Role Scope / Location :

• This role will report to the Senior Director of European Procurement
• The role will primarily support the Greystar teams located in Spain - property operations, the corporate team, and other departments/stakeholders
• Hybrid working allowed – at least 2 days per week working from the Madrid office
• Travel to assets as required particularly during on-boarding
• The role will operate as part of the European procurement team and lead / support regional procurement activity as required

Key Relationships:

• This role will interact with senior business leaders across property operations, corporate/head office and Development.
• The role will need to build relationships with other (corporate) stakeholders, including Legal, Compliance and Finance.
• Stakeholders focused on the day to day operations at properties, including regional operations managers, community (property) managers, and Facilities Management.

Knowledge & Qualifications:

• MCIPS (achieved or studying for) preferable but not essential
• Fluent in Spanish & English
• IT literate and proficient in PowerPoint, Word, Outlook and Excel (to at least Intermediate level).
• Experience of utilizing procurement technology / finance systems
• Experience of FM / Real Estate technology e.g. CAFM systems would be beneficial

Experience & Skills: 

• Experience of working in Real Estate / Facilities Management / Hospitality or related industry
• 3+ years operating as a Procurement / Category Manager (or comparable role)
• Sourcing experience across multiple categories - focus on Hard Services e.g. Repairs & Maintenance and soft services (cleaning, manned guarding etc)
• Strong interpersonal and relationship building skills – the ability to work with and influence stakeholders at all levels of the organization
• Knowledge of the local supply market - strong supplier relationships
• The ability to provide support within a busy, fast paced, environment. Excellent organisation skills – the ability to prioritise workload and show good judgment under pressure.
• A positive team player – the ability to be flexible and adaptable to changing priorities
• Working collaboratively – the ability to balance conflicting stakeholder requirements and support wider business objectives
• Strong written and verbal communication skills. Proactive reporting on workload status and project updates, tailored to stakeholder preferences / needs
• Strong presentation skills – building materials and confidently presenting to senior stakeholders
• The ability to assess savings and other benefits – experience of engaging finance and other stakeholders to seek benefits approval
• Results driven – able to create detailed plans that deliver projects in accordance with the agreed timelines  
• Discretion and an ability to handle sensitive information.
• A self-starter – able to work effectively both independently and as part of a team.
• The ability to identify and mitigate supply chain risks